GraVisMa 2017 Conference Fee and Payment
(preliminary - not valid yet - just for "orientation")

Payment RECEIVED before

April 25, 2017  May 10, 2017
Registration desk
(preliminary option) 
Conference fee is valid 
for one person and one presentation
8 500 CZK
(
340 EUR*
+ bank transfer fee)
9 500 CZK
(
380 EUR*
+ bank transfer fee)
8 500 CZK
(
340 EUR*)
If the fee is RECEIVED via a BANK transfer 
AFTER May 20, 2017 
  12 000,- CZK
(480 EUR*
+bank transfer fee)
 

* at the current exchange rate on 2017-03-30; Check the exchange rate and transfer fee with your Bank office !.

Preliminary offer Conference fee can be paid at the registration desk in CASH ONLY

Certificate of the paper presentation and RECEIPT of the registration fee will be given at registration desk

PLEASE, FOLLOW THE INSTRUCTIONS FOR THE BANK TRANSFER

Please, note that the conference fee:

  • Is to be paid by each participant. If more papers are presnted, the fee is to be paid for each paper,
  • Could be paid in CASH at the registration desk in CZK (exact amount only, please) if needed (preliminary option)
  • If paid by a bank transfer, please, include the bank transfer fee - approx. EUR 10 or USD15. If you send an appropriate amount in your local currency – it will be automatically converted to CZK on arrival, but it could be converted to EUR/USD etc. several times that might very costly.
  • If the conference fee is not fully delivered, the difference is to be paid at the registration desk in CZK.
  • Printed proceedings of abstracts are included.
  • Post-conference electronic proceedings are included with accepted and presented papers, posters and other conference documentation – the DVD image will be available to participants for a download.

Lunches at during the conference at the venue place - according to a personal choice at approx. 6-8 EUR

Conference dinner - donated dinner ticket available at registration desk  - exp.cost 10 - 15 EUR

It should be possible to pay the conference fee at the registration desk in CZK (preliminary option)
EUR or SFR (Swiss) are accepted according to the current exchange rate + commission fee.
Credit cards, other currencies or any kind of cheques cannot be accepted to pay the conference fee at the registration desk. Banks and hotels accept the Mater Card, Visa Card and other main cards. ATM machines are widely available (make sure that your ATM limit is adequate).

Do not include the payment for an accommodation - accommodation is to be paid by participants directly in advance or at the hotel desk by a credit card or in cash – we cannot refund it.

Cancellation policyNo refund can be given
Please, note that we are not registered for VAT, i.e. VAT cannot be claimed back.

Instructions for the Bank transfer

The name of account:    Vaclav Skala - UNION Agency 
Account owner address: Na Mazinach 9, CZ 322 00 Plzen-Radcice, Czech Republic
Reg.No. (ICO): 416 82 459  NOT VAT REGISTERED
with Ceskoslovenska obchodni banka a.s. , Radlicka 333/150, 150 57  Praha
branch: Americka 60, CZ 305 55 PLZEN, Czech Republic
Charges:  the money sender – use code “OUR” to the account of the orderer ! 
BIC:   CEKOCZPP        
SWIFT:  CEKOCZPP         
IBAN:  CZ23 0300 0000 0002 7980 9463 
Reason of the paymentpaper CODE & Person name - it is vital info for the payment identification

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 GraVisMa Conference Fee Payment

We acknowledge the transfer of the amount of: …………………CZK/EUR in favor of the account 
No: 279809463/0300 was made by……………………………………………… (bank name) on …………… (date)
Reason of the payment: …………………………………………………………………
(paper code/GraVisMa [if applicable] attendee name
e.g. Q56/GraVisMa John Smith <conference name>)

Please include the amount that covers the bank transfer fee. You can directly send the conference fee in any currency if correctly recounted to CZK (Czech currency) – differences should be paid at the registration desk.

PAPER code and ATTENDEE NAME 
HAVE TO BE SHOWN IN THE BANK TRANSFER STATEMENT in the "reason of the payment"

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Use CAPITAL LETTERS and BLACK INK, please

Paper CODE(s) [if applicable]:  ……………………… e.g. Q22 [i.e. if a person presents a paper]
Attendee name: ……………………………………………………………………………………………
Institution: ………………………………………………………………………………………………………
Address: ………………………………………………………………………………………………
ZIP Code (PSC): …………………………  City: ……………………………………………………………
Country: .………………………………………………………………  e-mail: ……………………………

The conference fee payment via a bank transfer should arrive before the deadline, otherwise a participant will be asked to pay the conference fee at the desk. Please, note that VAT cannot be claimed back.

Payment is usually received after 5-10 days of the bank transfer was made. 
Cheques cannot be accepted for the conference fee payment.

Cancellation policy: No refund can be given. We are not registerd for VAT.

Important note: Banks cash a fee for a money transfer. Please, include bank fees to the payment as the conference attendee will be asked to pay the difference at the registration desk. 
The payment receipt will be issued only if the payment is received in full. Please, make a proper affiliation in the GraVisMa database as the institution will be stated at the receipt (ask your admin. what exact affiliation is cortrect for this purpose).

Please, take a copy of the bank transfer (ask your admin.) as a payment proof with you.

 

 

Date:…………………………

Stamp, name and signature of the authorized person

Send a copy of the 2nd page as PDF copy send to
UnionAgency@volny.cz subject: GraVisMa-Fee-<Papercode>-<Presenting person name>

It will help us a lot with payments identification and processing.